Administrative Aide

Qualifications

Required Education:High School Diploma or equivalent

• Required Experience:3+ years of office experience

• Experience providing a high level of customer service

• 1 year of office experience (with Bachelor’s degree)

• Required Skills, Knowledge and Abilities:Proficiency with intermediate to advanced word processing, spreadsheet and database applications

• Moderate to fast, accurate keyboarding

• Good proofreading and writing skills

• Knowledge of desktop publishing software

Responsibilities

• Perform a wide range of clerical and general office duties including those of a confidential nature

• Assist with coordinating team travel for varsity, and club sports

• Respond to inquiries displaying a comprehensive knowledge of the department’s activities, policies and programs

• Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems

• Customize and/or compose letters on own initiative or in response to requests for information

• Modify and/or create databases and complex spreadsheets

• Monitor complex travel budgets

• Resolve routine and non-routine problems, and consult with supervisors or others, as needed, on more complex issues

• Perform general word processing duties utilizing intermediate to advanced-level functions

• Prepare, calculate and produce travel estimates/advances for teams based on approved travel schedules and contracts

• Ensure the accuracy and timely updating of the athletics portal for all coaches on travel related components

Benefits

• In compliance with NYC’s Pay Transparency Act, the hourly rate for this position is USD $32.800

• This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items

Position Summary

Perform a wide range of clerical and general office duties including those of a confidential nature. Assist with coordinating team travel for varsity, and club sports. Respond to inquiries displaying a comprehensive knowledge of the department’s activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Modify and/or create databases and complex spreadsheets. Monitor complex travel budgets. Resolve routine and non-routine problems, and consult with supervisors or others, as needed, on more complex issues. Perform general word processing duties utilizing intermediate to advanced-level functions. Prepare, calculate and produce travel estimates/advances for teams based on approved travel schedules and contracts. Ensure the accuracy and timely updating of the athletics portal for all coaches on travel related components.

Source