Accounting Manager – Sonesta Suites Scottsdale Gainey Ranch

Job Description Summary

The ideal candidate for the Accounting Manager role at Sonesta Suites Scottsdale Gainey Ranch will have a minimum two years of experience in a similar position for a Full Service Hotel preferred.

The Accounting Manager is responsible for supporting the hotel’s General Manager and Complex Director of Finance by performing and overseeing financial functions related to the accounting and internal control over the financial reporting, assets, and liabilities of the hotel in compliance with company policy and standard operating procedures. Engage in calculating, posting and auditing tasks required to record financial transactions used to produce accurate and timely financial statements. Organize and maintain all local accounting and financial records. Including Accounts Receivable and Accounts Payable matters. Provide direction and training to Front Office and Food & Beverage staff performing financial and accounting function.

Job Description

Essential Duties

• Assist the General Manager and Complex Director of Finance by performing and overseeing financial functions related to the accounting and internal control over the financial reporting, assets and liabilities of the hotel in compliance with company policy and standard operating procedures
•  Engage in calculating, posting and auditing tasks required to record financial transactions used to produce accurate and timely financial statements
•  Organize and maintain all local accounting and financial records
•  Local liaison for Accounts Receivable and Accounts Payable matters
•  Provide direction and training to Front Office and Food & Beverage staff performing financial and accounting functions
• Oversee daily administration of financial transactions to ensure that the Hotel’s revenues and expenses are recorded as required by GAAP and the Uniform System of Accounts for the Lodging Industry (USALI).
• Ensure that accounting and internal control procedures are carried out and are in compliance with Sonesta policies and procedures as well as Sonesta’s SOX 404 Control Matrix.
• Ensure cash and credit card settlements are controlled, recorded, reported and deposited into bank accounts in an accurate and timely manner.
• Perform and oversee hotel’s local accounting and finance functions, including General Cashier, Income Audit and Control, Accounts Receivable and Accounts Payable in compliance with company policy and standard operating procedures.
• Ensure timely and accurate processing of all invoices and research vendor statements.
• Reconcile transient and group travel agency commissions.
• Responsible for Accounts Receivable, Billing and Collections
• Complete daily credit card reconciliation.  Respond to inquiries and chargebacks from credit card issuers.
• Monitor and respond to guest billing inquiries and disputes.
• Prepare and balance monthly tax-exempt revenue reporting.
• Assist in reviewing and balancing of tips and other payroll related activities.
• Support Centralized Accounting Services with onsite revenue audit function.  Prepare daily audit review package for approval by General Manager.
• May perform additional accounting functions such as, maintaining contract logs and files, auditing or approving payments to vendors or agencies.
• May assist with other duties/projects as assigned.
• In addition to performance of the essential functions, this position may be required to perform a combination of supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel.
• Additional duties and responsibilities may be assigned as required by the hotel operation.

Operational/Functional:

General Cashier

• Prepare daily bank deposits, reconcile cash & check log to POS/PMS postings and investigate, document and follow up on all hotel cashier overages and shortages with operations managers.
• Provide daily cash and change requirements for the hotel.  Maintain, disperse and safeguard cash from house fund safe and, account for all disbursements from funds, and perform daily house bank count.  Prepare petty cash reimbursement on a weekly basis.
• Issue banks to hotel cashiers and maintain a documented inventory of all cashier banks.  Collect and count all cashiers’ envelopes daily and research any cash variances.  Conduct periodic audits of cashier banks.  Notify management of any identified discrepancies.
• Prepare reports such as the Cashier Over and Short Report, General Cashier Daily Deposit Report, Cash Management Report, and any other reports as needed.

Income Audit and Control

• Responsible for daily compilation, recording and auditing of all revenues in DSTAT (including BEO’s, POS to PMS) according to USALI.
• Review activity and details of all three control accounts – City Ledger, Guest Ledger and Advance Deposits Ledger – to ensure detailed listings remain in balance with the general ledger account balances.
• Prepare, route and file daily Rooms Status Exception Reporting (RSER) and Night Audit packs.
• Assist in preparation of daily and monthly occupancy tax and sale tax reconciliations.
• Assist in daily auditing of tips and service charges for payment to employees.
• Assist in preparation of daily and monthly credit card reconciliations
  • Complete weekly WorkRecords approval for contract labor.
  • Accounts Payable functions performed as needed.
  • Month-end Processes
  • Assist the Complex Director of Finance in preparation of the journal entries necessary to complete monthly financial statements, while maintaining the appropriate segregation of duties.

Additional Job Information/Anticipated

Pay Range

Qualifications and Skills

A candidate for this position must possess the following applicable knowledge, skills and abilities and be able to demonstrate and provide applicable examples to support his/her competency.

• Minimum two years of experience in a similar position for a Full Service Hotel preferred.
• Must demonstrate strong computer proficiency in Microsoft Excel and Word.
• Knowledge of POS, Opera, Yardi and CIA and other accounting databases are a plus.
• Accounts Knowledge of Generally Accepted Accounting Principles, practices and procedures.
• Ability to proactively communicate and work effectively with internal customers, other staff members and external vendors.
• Communication skills are utilized a significant amount of time for training and safety purposes, and when interacting with guests and associates.
• Attention to detail, problem solving and trouble shooting skills are essential.
• Track record of delivering exceptional guest or client experience.
• Two to four years of college education in related field from an accredited college or university preferred.
• Appropriate professional appearance and demeanor.

Benefits

Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:

• Medical, Dental and Vision Insurance
• Health Savings Account with Company Match
• 401(k) Retirement Plan with Company Match
• Paid Vacation and Sick Days
• Sonesta Hotel Discounts
• Educational Assistance
• Paid Parental Leave
• Company Paid Life Insurance
• Company Paid Short Term and Long Term Disability Insurance
• Various Employee Perks and Discounts

Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.