As an Accounting Coordinator you will be responsible for validating and recording vendor invoices in Valero’s accounting system. You will coordinate invoice processing with administrative and operations personnel as well as external vendors to ensure proper financial reporting of revenue and expense and to resolve issues related to open item aging of assigned general ledger accounts. You’ll also have to provide professional and prompt support to internal users/departments and external vendors/customers. We work in a paperless environment.
- Responsabilities
- Capture and validate vendor invoice information
- Analyze invoices to determine proper routing in SAP Vendor Invoice Management (VIM) system (paperless environment)
- Research discrepancies and coordinate updates to vendor master data as required
- Ensure proper treatment of input tax credits (GST/HST/QST) and non-resident withholding tax
- Research and reconcile assigned general ledger accounts
- Reconcile vendor statements to Valero’s accounts
- Analyze exceptions impeding invoice posting and payment
- Ensure compliance to Valero policies
- Manage vendor inquiries received in the group mailbox, facilitate vendor correspondence, and act as a liaison between Valero’s vendors and other corporate or field personnel
- Post correcting journal entries when required
- Provide user support as needed
- Ensure management is updated on recurring vendor issues and suggest appropriate course of action
- Process check cancellations and other ad hoc requests, such as participating in various projects to improve overall department efficiency and effectiveness.
Qualifications
- Professional diploma, college degree or university certificate in Financial Accounting required.
- 3 years experience in a computerized accounting environment.
- Effective verbal, listening and written communication skills, both in English & French.
- Basic skill using Microsoft Office programs (Outlook, Word and Excel).
- Broad knowledge and understanding of data processing relating to the accounting functions.
- Good judgment and problem-solving skills.
- Ability to accomplish work within required timelines.
- Attention to detail, accuracy and confidentiality.
- Ability to work with others as a team.
